Reporting to the Executive Director, the Office Manager will manage the day-to-day operations of a non-profit organization that runs a house museum, 50 acre estate with a working farm, and an active calendar of programs and events. They will assist our bookkeeper, manage a small gift shop, coordinate our volunteers, keep the offices running, and help staff members with various projects. This is an exciting position for an early career museum professional or a mid-career non-profit worker who wants a part-time, flexible schedule. The successful candidate will have the opportunity to learn about the operations of a cultural institution based in a beautiful 1806 Mansion set in a remarkable landscape. 

Responsibilities

• Assist the Bookkeeper with bill processing and payment
• Scan invoices and statements and post to correct files
• Tabulate cash sales, enter into QuickBooks
• Track rental revenue, create invoices, and generate deposit refunds
• Make deposits at local banks 
• Make online deposits 
• Print and mail checks 
• Manage a small gift shop
• Select and order new products
• Use Square to manage inventory and accurately record sales 
• Work with the Marketing Manager to develop promotions 
• Plan special offers to coincide with special events and major holidays

Coordinate volunteers

• Work with other staff members to plan for volunteer needs for events
• Work with staff to develop ongoing volunteer projects and opportunities
• Develop relationships within our existing group of volunteers
• Develop ways to recruit and integrate additional volunteers
• Plan occasional volunteer appreciation events
• Assist with special events, including but not limited to Sheepshearing Festival, Spring into Summer Gala, special tours, Farm to Table Diner, and programs for intellectually curious adults
• Maintain office supplies and equipment

Qualifications

• Ability to remain highly organized while managing disparate tasks
• Customer service and or retail experience
• One to two years’ experience in a professional office or non-profit organization
• Experience managing volunteers 
• Effective written and oral communication skills and strong interpersonal skills
• Knowledge of QuickBooks a strong plus 
• Knowledge of Square a plus
• Interest in museum work, history, architecture, or traditional farms a plus
• Bachelors degree a plus
• Ability to have a flexible schedule a plus

Compensation

• Part time, schedule can be flexible 16-20 hours a week

• $20-$25 per hour, based on experience